Procurement Software

Digitize Your Purchase Process from Request to Payment

Aspire Procurement automates your procurement lifecycle — from requisitions and quotations to purchase orders and supplier evaluations.

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Why Choose Aspire Procurement?

Whether you’re running an NGO, company, or government agency — this module helps ensure transparency, compliance, and traceability in all your purchasing activities.

  • ✔ Supports single or multi-stage procurement processes
  • ✔ Integrated with inventory, budgeting, and finance modules
  • ✔ Enables donor or audit-compliant purchasing workflows

Core Procurement Features


📝 Purchase Requisition & Approval

  • Employees can submit itemized purchase requests
  • Multi-step approval based on department or budget
  • Track request status, comments, and revisions

📑 Vendor Management

  • Maintain vendor profiles with category & contact details
  • Track vendor performance, history, and evaluations
  • Set preferred vendors by item or project

📥 Quotation Collection & Analysis

  • Float RFQs to multiple vendors for selected items
  • Record price offers, delivery terms, and attachments
  • Auto-compare quotations and generate selection matrix

🛒 Purchase Order Generation

  • Create and issue PO to selected vendor with approval trail
  • Auto-link PO with requisition, quotation, and vendor
  • Track PO delivery, partial/complete status

📦 GRN & Invoice Matching

  • Generate Goods Receipt Note (GRN) on delivery
  • Match PO, GRN, and supplier invoice before payment
  • Prevent overpayment and quantity mismatches

📊 Procurement Reports

  • Requisition vs. PO vs. Received summary
  • Vendor-wise and item-wise purchase reports
  • Pending approvals, deliveries, and payments

Screenshots

HRM Dashboard

Employee Attendance

My Attendance

Leave Application Form

Timesheet Report


Why Organizations Choose Our Procurement System

“Procurement delays and errors are gone. Aspire gives us control and accountability across every purchase.”

— Mahbub Alam, Logistics Manager, Global Health Alliance

“From RFQs to GRNs, everything is traceable and exportable — our audits are now stress-free.”

— Rumana Akhter, Admin & Procurement Lead, NextHelp NGO

“With Aspire, we compare vendor quotes in seconds and avoid overpriced purchases.”

— Zakir Hossain, Procurement Officer, CleanWorld Foundation

“The approval workflow for purchase requests ensures nothing slips through without oversight.”

— Nargis Sultana, Admin Manager, EduSteps Bangladesh

“Aspire's procurement dashboard lets us monitor pending POs, vendor performance, and stock at a glance.”

— Imran Kabir, Supply Chain Lead, Horizon Aid

Automate Your Procurement Process Today

Get rid of paper trails and email chains — streamline all purchasing with Aspire Procurement.

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